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E-Articles - Why Your Business Needs an E-Mail Policy
Why is it imperative to have a company E-Mail Policy? It is
simply good business, that's why! In addition, having a clear
and detailed e-mail policy in place, one that employees sign and
date before they are allowed access through your businesss'
computers, is critical to you being able to enforce or react to
situations that may arise a
According to USFDA, a combination product is one composed of any combination of a drug and device; biological product and device; drug and biological product
t a later date.
Even assuming you have the best folks working for you, or on your behalf, does not negate the need for this type of policy to be established. Hopefully, you will never need to refer to your policy statement in regard to an employee's actions or behavior while on company time. However, if you do find yourself in that situ
Even assuming you have the best folks working for you, or on your behalf, does not negate the need for this type of policy to be established. Hopefully, you will never need to refer to your policy statement in regard to an employee's actions or behavior while on company time. However, if you do find yourself in that situ
; or drug, device, and biological product and fixed dose combination would include two or more combinations of drug.
Examples of combination products may in
Examples of combination products may in
tion down the road, you will be relieved these terms and
conditions are in place for your protection.
With technology now in the workplace and e-mail accessible to more employees than ever, connectivity makes it easy for all employees to surf the Web on company time, circulate unnecessary and/or inappropriate messages and illegally copy co
With technology now in the workplace and e-mail accessible to more employees than ever, connectivity makes it easy for all employees to surf the Web on company time, circulate unnecessary and/or inappropriate messages and illegally copy co
lude drug-coated devices, drugs packaged with delivery devices in medical kits, and drugs and devices packaged separately but intended to be used together.
tent. These
activities can lead to:
=> Claims of sexual harassment and discrimination. This occurs when e-mail or information is forwarded to an employee who may not have the same sense of humor as the sender. We all have had our e-mail boxes filled by well intending friends with the latest joke or chain letter, some of which could offen
=> Claims of sexual harassment and discrimination. This occurs when e-mail or information is forwarded to an employee who may not have the same sense of humor as the sender. We all have had our e-mail boxes filled by well intending friends with the latest joke or chain letter, some of which could offen
here is enormous increase in the number of combination products entering the market in the recent years. Combination products have proven advantages but fixe
d the recipient or
are not appropriate in a professional environment.
=> Misaddressed messages that lead to intentional or inadvertent release of corporate trade secrets. One typo, dot, dash or space where it shouldn't be (and folks typo e-mail addresses all the time) and your company information can very easily end up being delivered to
=> Misaddressed messages that lead to intentional or inadvertent release of corporate trade secrets. One typo, dot, dash or space where it shouldn't be (and folks typo e-mail addresses all the time) and your company information can very easily end up being delivered to
d dose combinations are still in the process of convincing regulatory authority on their advantages over the single ingredient formulations.
Combination pro
Combination pro
another e-mail address outside of the company.
=> Network and spam attacks. Those who do not understand the basics of Online Netiquette, many times put themselves in a situation of having e-mail bombs or repetitive e-mail being sent which can cripple your network due to their actions. Employees who do not market your business within estab
=> Network and spam attacks. Those who do not understand the basics of Online Netiquette, many times put themselves in a situation of having e-mail bombs or repetitive e-mail being sent which can cripple your network due to their actions. Employees who do not market your business within estab
ucts have become life saving products for the pharmaceutical companies who doesn’t have many innovative molecules in their product pipeline and have been inc
ished protocols can
cause your server and ISP to cancel your accounts due to spam
complaints to your hosting and e-mail providers.
=> Copyright infringement issues and the possible legalities that can ensue. Copyright is one of the most misunderstood issues online. Many believe that information, graphics, etc. are online for the taking.
=> Copyright infringement issues and the possible legalities that can ensue. Copyright is one of the most misunderstood issues online. Many believe that information, graphics, etc. are online for the taking.
easingly used in the product life cycle management. Even the companies having product patents are trying to extend their product life cycle through the combi
Right click and it is yours! To set the record
straight, there is nothing further from the truth. All
information and graphic images are protected by the person who
created them. To take content or images without the
creator's/author's written permission is copyright infringement.
It is also copyright infringement to forward or quote a
nation products and maximize the revenues. But the companies involved in this practice are overlooking that they are burdening the patients both economically
other
person's private e-mail in a public venue such as mailing lists
and discussion groups without their written permission to do so.
Abuse of e-mail may also lead to:
=> Waste of computer resources. Large gratuitous downloads can negatively impact your bandwidth allowances and incur additional charges from your provider not to mention
Abuse of e-mail may also lead to:
=> Waste of computer resources. Large gratuitous downloads can negatively impact your bandwidth allowances and incur additional charges from your provider not to mention
and physically. They need to rightly judge the benefits of the combination products and they have to even look at the risks involved when combining the produ
ower employee
productivity.
=> Drain on limited storage capabilities. Limits in disk storage space can easily be maxed out incurring additional charges.
=> Slower response times for legitimate business activities. Focus is lost on priorities and customer service. Company e-mail activities should be considered one of the highest prioriti
=> Drain on limited storage capabilities. Limits in disk storage space can easily be maxed out incurring additional charges.
=> Slower response times for legitimate business activities. Focus is lost on priorities and customer service. Company e-mail activities should be considered one of the highest prioriti
ts. Some of the combination products were well accepted by physicians while others suffered. Companies involved in development of combination products are fi
s
that many times will fall by the wayside in lieu of employees
becoming sidetracked by these other activities.
=> Increased network traffic. Unnecessary network traffic can cause your entire network to come to a grinding halt if acceptable computer and online usage is not clearly defined.
=> E-mail forgery. I could send an e-mail today a
=> Increased network traffic. Unnecessary network traffic can cause your entire network to come to a grinding halt if acceptable computer and online usage is not clearly defined.
=> E-mail forgery. I could send an e-mail today a
ding difficulty in defining their combination products and facing various challenges from selecting a combination to marketing it.
Following aspects would a
Following aspects would a
ppearing to be
Bill Gates. Only those with an above average technical knowledge
would be able to determine it was a hoax and trace it back to me.
All company e-mails should use your dot com/net/org to identify all employees. E-mail settings should not be tampered with or changed for any reason.
=> Create a negative perception of your bus
All company e-mails should use your dot com/net/org to identify all employees. E-mail settings should not be tampered with or changed for any reason.
=> Create a negative perception of your bus
dd to the challenges in developing combination products:
Which markets to tap where the combination products can do fairly well?
Which combination prod
Which markets to tap where the combination products can do fairly well?
Which combination prod
ness image,
legitimacy and level of credibility. One cannot underestimate
the power of perception as it relates to your businesss' e-mail
activities. Each e-mail should be taken as seriously as though it
were written on company letterhead. How it is written, the words
used, whether proper Netiquette it practiced or lack there of can
hav
cts are meaningful and rational?
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
Which therapeutic categories to select?
Which Combinations can address unmet needs of the patients?
Do combin
a negative impact on those communicating with your company.
Any e-mail policy should start with the following basics. You will want to review each carefully and then jot down and add the specifics unique to your business environment and culture.
1) Specify that the computer and e-mail system belongs to the business for authorized purpos
Any e-mail policy should start with the following basics. You will want to review each carefully and then jot down and add the specifics unique to your business environment and culture.
1) Specify that the computer and e-mail system belongs to the business for authorized purpos
tions increase the patient compliance?
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
What would be the developing cost?
How to tackle the risks encountered during combination product developmen
es only. While on company time any
use of the Company's equipment (computer) is to be used solely
for business activities related to the performance of an
employee's job responsibilities.
2) Set clear expectations of employee privacy. What will be private and what won't - if anything. Trends indicate that the majority of e-mail policie
2) Set clear expectations of employee privacy. What will be private and what won't - if anything. Trends indicate that the majority of e-mail policie
t?
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
As combination products don't fit into the traditional categories of drugs, medical devices, or biological products, the USFDA is in the process of devel
currently in place state clearly that
while on company time, employees should not expect to have any
privacy in regard to their use of company owned equipment and
resources.
3) Establish monitoring as a "right" of the employer. It should be expected and acknowledged.
4) Make sure employees understand attention should be taken when ad
3) Establish monitoring as a "right" of the employer. It should be expected and acknowledged.
4) Make sure employees understand attention should be taken when ad
ping new procedures for reviewing their safety, efficacy and quality.
Professional from academic institutions, pharmaceutical industries, health care indust
Professional from academic institutions, pharmaceutical industries, health care indust
ressing e-mail and when drafting them to avoid including
copyrighted material. Each e-mail an employee sends utilizing an
e-mail address with your dot com/org/net reflects on your
business and makes you inevitably liable if another author's
information is misused without their permission. Not only are
there legal ramifications, but again
y and representatives from various regulatory agencies are working out to design the regulatory requirements for manufacture and sale of combination products
, do not underestimate how
your enterprise will be perceived by virtue of the use of a
company e-mail address in communications.
5) Outline specific types of content that should be avoided in e-mail messages. The more detail the better here!
6) Have employees sign and date the e-mail policy. Put a copy in their personnel file and give
5) Outline specific types of content that should be avoided in e-mail messages. The more detail the better here!
6) Have employees sign and date the e-mail policy. Put a copy in their personnel file and give
.
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
As there is an increasing trend of the combination products companies manufacturing such products should be able to tackle the problems involved in the de
them a copy to have on hand for
reference purposes.
It would also be recommended that each employee be sent to my OnlineNetiquette.com site or given a copy of my soon to be released book: "Because Netiquette Matters! Your comprehensive reference guide on e-mail etiquette and proper technology use." This will ensure they are aware of all t
It would also be recommended that each employee be sent to my OnlineNetiquette.com site or given a copy of my soon to be released book: "Because Netiquette Matters! Your comprehensive reference guide on e-mail etiquette and proper technology use." This will ensure they are aware of all t
elopment. They need to be wiser in analyzing the market trends and the regulatory requirements.
Companies that provide selfless information through particip
Companies that provide selfless information through particip
e issues and practices
they need to integrate when e-mailing on behalf of and using your
company's resources to communicate online.
For a sample E-mail Policy that you can use and modify, visit my main consulting site @: http://www.theistudio.com/example_epolicy.html
For a sample E-mail Policy that you can use and modify, visit my main consulting site @: http://www.theistudio.com/example_epolicy.html
tion in industry events and feedback to regulatory authorities would be able to face the challenges and will be successful in developing combination products
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